Totot Youth Association

Industry: NGO

Headquarters: Ethiopia

Built with: PHP, JavaScript, MySQL, AWS

1

Unified platform for membership and projects

50%

Less time spent on manual reporting

100%

Of donor reports generated from live data

Case study

Totot Youth Association

How Totot uses Yaltopia Tech to manage membership and scale community projects.

Totot Youth Association is a Gurage-based NGO that manages membership, collects funds, and coordinates community projects. It serves members across Ethiopia.

At a glance

  • Digital membership management
  • Donation and fund collection
  • Project coordination and transparency

By building a dedicated platform for membership, donations, and project tracking, Yaltopia Tech helped Totot Youth Association operate more transparently and scale its impact.

“Yaltopia Tech gave us a single place to manage our members and projects. We can now report to donors with confidence and our community stays informed.”

Impact highlights

  • Centralized membership and donor data
  • Faster reporting and transparency for donors
  • Easier project coordination for volunteers
  • Reduced manual data entry and errors

Use cases

How Yaltopia Tech powers this customer.

Use case01

Managing membership digitally

Totot maintains a growing base of members and volunteers.

The problem

Before Yaltopia Tech, membership was tracked in spreadsheets and paper. Updating records and communicating with members was slow and error-prone.

The solution

Yaltopia Tech built a membership module that keeps records in one place, allows self-service updates, and sends automated reminders and announcements.

Impact

The team now spends less time on data entry and more time on programs. Members get a single place to update their info and stay in the loop.

Use case02

Collecting and tracking donations

The NGO runs regular fund drives for community projects.

The problem

Tracking who gave what and reporting back to donors required manual work and often led to delays and inconsistencies.

The solution

The platform includes donation tracking, receipts, and reporting so that every contribution is recorded and reports can be generated on demand.

Impact

Donors receive timely acknowledgments and reports. Totot can show exactly how funds are used, which builds trust and encourages repeat giving.

Use case03

Coordinating projects and volunteers

Multiple projects run in parallel with different volunteer teams.

The problem

Coordinating schedules, tasks, and updates across projects was difficult without a shared system.

The solution

Yaltopia Tech added project and task management so that each project has a clear timeline, assigned roles, and a feed of updates for stakeholders.

Impact

Volunteers and project leads stay aligned. Leadership has visibility into progress without chasing spreadsheets or WhatsApp threads.

“Moving from spreadsheets and paper to a real platform was a big step. Yaltopia made it simple and trained our team to use it every day.”

Yaltopia Tech helped Totot scale across membership, fundraising, and project management. Here’s a closer look at each area.

Totot Youth Association continues to use the platform for new projects and growing membership.

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